STRATAFOLIO Testimonials

While the automatic, two-way integration system is designed mainly for QuickBooks Online, STRATAFOLIO can also sync with QuickBooks Desktop using a manual sync powered by Web Connector so you can ensure your data is updated no matter your accounting setup.

For very large commercial real estate businesses, a single, enterprise-level software with accounting features might be a good choice. However, for small to mid-size teams who are already used to QuickBooks, drawbacks like high prices and steep learning curves can outweigh the benefits. STRATAFOLIO’s two-way data sync is designed to provide those same benefits in a familiar, accessible way by keeping your information accurate, updated, and easy to find on both the accounting and property management sides of the business.

STRATAFOLIO makes it easy to export rent rolls and other reports, which you can then quickly share with investors and lenders. Plus, a dedicated investor portal allows them to directly find key data.

STRATAFOLIO’s rent roll generation features help eliminate most errors when creating the report, but it’s always smart to verify your data. With STRATAFOLIO’s two-way data sync with QuickBooks Desktop and Online, you always have access to your information so you can check your final rent roll report against your income, tenant and building data, and more.

While there is always a learning curve when adopting a new system, when businesses move lease data into a dedicated commercial property management software they can expect fewer financial losses. Easier data tracking and automated notifications help avoid common errors like missed lease escalations and data entry mistakes.

Owners and property managers can access all lease details in STRATAFOLIO, and tenants can also see their individual lease terms.

There are a few key differences. Cloud-based software is less reliant on the internet, allowing you to upload and download data offline, while web-based software requires an internet connection to run. Additionally, web-based software can be accessed in an internet browser, but has less flexibility and storage than cloud-based software.

When considering a new cloud-based property management software, always be sure you know what processes the software follows for backing up and recovering information, as well as data security. Programs with certifications and multiple fail-safes are likely more secure options.

Typically, a tenant who moves in partway through the year is only responsible for expenses during their occupancy. It is important to consult lease details, which STRATAFOLIO automatically applies to CAM reconcilation, to note the correct lease start date.

It’s important that if a lease limits or excludes a tenant from certain aspects of operating expenses that CAM reflects this to avoid overcharging. Property management software like STRATAFOLIO uses uploaded leases to automatically takes these special circumstances into account when reconciling, avoiding any errors.

Key information moving between QuickBooks online includes income data from rent payments, fees, and other amenities, operating expenses, loan tracking, debt, and cash flow.

Owners should ensure when considering commercial property management software that it can handle multiple QuickBooks accounts. Some softwares are designed for businesses with small portfolios, while others are meant to handle complex accounting needs and entity structures.

While all new software options have some learning curve, there are two quick checks owners can make for a good approximation of how steep that learning curve will be. First, owners should always check reviews to see how other customers found the experience. Second, look for software that caters to the right business size. Small- and medium-sized businesses likely do not need complex enterprise-level software, and can opt instead for more user-friendly, mid-sized products.

It’s important to find out if a software’s onboarding process matches your needs. For complex data migrations or teams looking for hands-on assistance in learning the new software, look for full-service onboarding options. Additionally, you will want to know how and how much you can contact the software’s support team both during and after onboarding so you’re not left struggling unexpectedly.

Yes. During onboarding, all data in your QuickBooks accounts will be linked when using commercial property management software featuring a two-way integration. You will keep full access to all your historical QuickBooks information.

When adding a new tenant portal to your property management system, be sure to keep tenants informed well in advance. Indicate what the new tool is, how to access it, when the change will take effect, and be available to answer any questions. Additionally, emphasize the increased convenience of the portal for making online payments, uploading documents, and viewing information.

A tenant portal promotes trust and cooperation between owners and tenants by providing a dedicated place to interact. Because tenant portals process and track payments, maintenance requests, and key documents like leases and certificates of insurance, everyone can stay on the same page when it comes to concerns and responsibilities.

Some key accounting documents include a chart of accounts specialized for commercial real estate, a rent roll, a profit and loss (P & L) statement, among others. It is always a good idea to consult an accounting professional to ensure you have everything you need.

While different commercial real estate businesses have different accounting needs, QuickBooks is an excellent accounting software choice for its familiarity and reliability. It is especially useful when integrated with a commercial property management software like STRATAFOLIO, so you can access all your data across both specialized platforms.

Key times to review and update a tenant’s insurance requirements include at lease signing, annual escalations, and any time tenant circumstances change, such as increasing or reducing rented space, subletting, or adding new specialized equipment that may require additional coverage.

While a certificate of insurance (COI) often includes additional insured coverage, which helps protect the landlord as well as the tenant, not every policy includes this. It’s always important to read the exact terms of tenant COIs to understand who and what they cover so you can ensure that the terms match your needs.

There are a few key signs that it’s time to upgrade to a dedicated property management software. First, even simple processes have become incredibly time-consuming, as these tasks have to be completed by hand for a large number of tenants. Second, you notice an increased amount of lost data, entry errors, and incorrect calculations. These systems indicate that your manual system can no longer keep up with your business demands.

Yes, but doing so after integration can affect how information appears in your property management software. For a complex commercial real estate portfolio, always coordinate the change with your accountant and software provider. For best results, make any necessary changes before integration.

Not necessarily, but separate QuickBooks files are usually the easiest and most reliable way to keep the finances of individual real-estate owning entities distinct. The right structure depends on your ownership structure, accounting practices, and how you handle rent, expenses, loans, and leases. Always consult your accountant for the best recommendation.

CAM caps may need to be adjusted when leases are amended or renewed. Always double-check new lease terms to see if there are any changes to the tenant’s CAM caps or exemptions so that you charge the correct amount. Similarly, ensure that all parties can easily reference the lease terms so everyone knows exactly what is owed.

Generally, a landlord should subdivide the CAM cap rate to match the actual tenancy period. In other words, the tenant is responsible for a percentage of CAM charges, with caps factored in, to match the percentage of the year they actually leased the space.