How Lease Alerts Work

Estimated reading time: 2 min

Having a good handle on your leases is a big part of running a successful real estate business. STRATAFOLIO helps you gain full control of your leases by providing Lease related alerts to your Administrator, Manager, Property Manager, and Reader access roles. For more information about access roles, read How to Give Access to a User in STRATAFOLIO.

Type of Lease Alerts Available

Note: in order to be able to receive any alerts, you need to have your global alert settings turned on within your My Profile view. You can learn how to turn those alert settings on How to Change Your Alert Settings In STRATAFOLIO.

We have 3 types of lease alerts you can opt-in or opt-out to receive.

  1. Alerts for Expiring Leases
  2. Expiring Lease Rates – Confirmed
  3. Expiring Lease Rates – Unconfirmed

The other alerts are visual, and we’ll go into more detail about how they work.

Global Settings

The expiring lease alert is configurable, so if you choose to receive it, you will first need to make sure your Organization’s global settings to Receive Alerts For Expiring Leases is set to On within the alerts settings of your My Profile view and Alerts Settings tab. You can learn how to turn those alert settings on How to Change Your Alert Settings In STRATAFOLIO.

Lease Expiration Alert

Once your global alert setting to receive alerts for expiring leases is set to On, you will still need to make sure your individual lease settings are set properly in order to receive these alerts.

You can update the setting when you create a new lease, or from an existing lease by clicking on the lease edit button.

Once you are in the lease edit or create form, you’ll need to:

  • Scroll down in the lease form to the Lease Expiration Alerts section.
  • Set the Enable Lease Expiration Alert property to Yes.
  • Set the number of days when you want to receive the email alert in the Lease Expiration Alert (Days Prior) property. This will trigger an email alert letting you know the lease will be expiring within those number of days.


When a new lease is created, STRATAFOLIO defaults the properties Enable Lease Expiration Alert to Yes, and the Lease Expiration Alert (Days Prior) will be left blank. This will allow you to enter the adequate number of days that you require us to send you the alert for that particular lease.

If you forget to enter a value in the Lease Expiration Alert (Days Prior) when you try to add or update your lease, we will remind you to enter a value in that property.

If for any reason you do not wish to receive an email alert prior to your lease expiring, you can set the Enable Lease Expiration Alert to No, and the Lease Expiration Alert (Days Prior) will be cleared from any existing data contained in that property.

Once any of your Lease Expiration Alert (Days Prior) timeframes trigger, you will receive an email alert from STRATAFOLIO support on that day. This email will contain all the alerts that were triggered that day. You will also be able to quickly view any of those leases or other alerts in STRATAFOLIO by clicking the View link of each item.

Expiring Leases Alert Visual Cues

Lastly, if the Days For Renewal Alert is set, you will be able to quickly identify which leases are expiring as you use STRATAFOLIO. There are multiple locations where alerts are color-coded for easy interpretation.

Want to learn more?

Would you like to learn more about what STRATAFOLIO can do to help you manage your Commercial Real Estate Properties? Watch our prerecorded 10-minute demo to learn how we can reduce your time and effort by 80%.

Do you want to talk to us directly about how we can help your organization-specific needs? Schedule a 1:1 demo tailored specifically to your organization’s individual goals and needs.
Views: 229

Continue reading

Previous: Lease File Upload Options in STRATAFOLIO
Next: Creating Income Items in QuickBooks Online